National Data and Statistical Center
Traumatic Brain Injury Model Systems
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Standard Operating Procedures
0. Forms
ID
Reviewed
Status
Committee
000a
Contact Information Form
FINAL
NDSC
000b
BTACT Scoring Sheet
FINAL
Data
000c
BTACT Instructions
FINAL
Data
000cs
BTACT Instructions Spanish
FINAL
Data
000d
Data Collection Integrity Pledge
10/01/2019
FINAL
Data
001af
Form I Coversheet
FINAL
NDSC
001bf
Form I Medical Record Abstraction Form
FINAL
NDSC
001cf
Form I Pre-Injury History Interview Form
FINAL
NDSC
001df
Form I Pre-Injury History Questionnaire
FINAL
NDSC
001dfs
Form I Pre-Injury History Questionnaire Spanish
FINAL
NDSC
001ef
Form I Neuropsychological Battery
FINAL
NDSC
001ff
Form I CT Data
FINAL
NDSC
001gf
Form I DRS
FINAL
NDSC
001hf
CARE Tool
10/01/2019
FINAL
Data
002af
Form II Data Collection Form
FINAL
NDSC
002afs
Form II Data Collection Form Spanish
FINAL
NDSC
002cf
Form II Data Collection Mailout Form
FINAL
NDSC
002cfs
Form II Data Collection Mailout Form Spanish
FINAL
NDSC
107af
Data Quality Guidelines Form
04/01/2014
FINAL
Data
602bf
Internal Use TBIMS National Database Notification Form
06/27/2009
FINAL
Research
602cf
Request for National Database Form
12/07/2019
FINAL
Research
602df
External Data Request and Use Agreement Form
06/27/2009
FINAL
Research
602ff
Public Use Request and Terms of Use Form
09/25/2019
FINAL
Research
603bf
Implementing Changes to the Database Form
06/27/2009
FINAL
Planning
1. Data Collection
ID
Reviewed
Status
Committee
101a
Identification of Subjects
12/19/2019
FINAL
Planning
102a
Guidelines and Strategies for National Database Recruitment and Consenting
09/08/2014
FINAL
Data
103
Sampling for NDB Enrollment
11/19/2019
FINAL
Planning
103a
Guidelines for Medical Record Abstraction and Requests
10/01/2019
FINAL
Data
104d
Instructions for Preinjury History Questionnaire
02/11/2020
FINAL
Data
105a
Guidelines and Strategies for Maximizing Followup
02/11/2020
FINAL
Data
105b
Guidelines for Collection of Follow-up Data
09/08/2014
FINAL
Data
107a
Data Quality Guidelines
09/08/2014
FINAL
Data
108
Handling Unexpected Events at Follow-up
02/11/2020
FINAL
Data
110
Prevention and Investigation of Possible Falsification of Data
10/01/2019
FINAL
Data
2. Data Processing
ID
Reviewed
Status
Committee
200
Quarterly Submission Process for Data Center
01/15/2020
FINAL
NDSC
200a
Quarterly Submission Process for TBIMS Centers
01/15/2020
FINAL
NDSC
205a
Editing, Entering and Submitting Old Data
11/19/2019
FINAL
NDSC
206
Obtaining and Coding Cause of Death
11/19/2019
FINAL
NDSC
5. Security
ID
Reviewed
Status
Committee
500
Notification of Staff Changes
11/19/2019
FINAL
NDSC
6. TBIMS Operations
ID
Reviewed
Status
Committee
602a
NDSC Data Use Agreement
12/07/2019
FINAL
NDSC
602c
Request for National Database
12/07/2019
FINAL
Research
602e
Submission of TBIMS Data to FITBIR
10/01/2017
FINAL
Reseach
602f
Access to the TBIMS National Database
01/15/2020
FINAL
Research
603a
Resolving Data Collection and Coding Questions
02/11/2020
FINAL
Data
603b
Implementing Changes to the Database
10/29/2018
FINAL
Planning
603ba
Timeline for Implementing Changes to the National Database
10/01/2019
FINAL
Planning
604a
Non TBIMS Collaborative Relationships
12/07/2019
FINAL
Research
604b
VA PRCs Collaborative Relationships
12/08/2016
FINAL
Research
604c
Follow-up Centers Collaborative Relationships
12/07/2019
FINAL
Research
605
TBIMS Committees Modules and Special Interest Groups and Election Process for Committee Chairs and Co-Chairs
12/05/2019
FINAL
Planning
606
Performance Target Monitoring
11/22/2016
FINAL
Data
607
Procedure for Creating and Changing SOPs
12/05/2019
FINAL
Planning
608
Branding and Authorship Policy
12/07/2019
FINAL
Research
610
Adding Affiliate Hospitals to the TBIMS Network of Care
12/01/2016
FINAL
Planning
7. Modules
ID
Reviewed
Status
Committee
700g
Module Project Peer Review Procedures
12/07/2019
FINAL
Research