DP005 - Notification of Staff Changes

DP005	Notification of Staff Changes
Review Committee: NDSC	Start Date: 10/28/2008
Attachments: None	Last Revised Date: 7/3/2024
Forms: None	Last Reviewed Date: 7/3/2024

Introduction:

With the adoption of the web-based entry and reporting capabilities, it is imperative that the NDSC be notified of all staff changes (additions, changes, removal) from each center within two working days so that the NDSC can alter the data access privileges for that individual. While notifications of additions to the TBIMS should occur as needed, notification for removal of a person, or a change in role function from the TBIMS is critical for data security.

Purpose:

To assure that only current TBIMS staff have access to data and reports accessed from the Internet.

Scope:

All current TBIMS Centers

Responsibilities:

All current TBIMS Project Directors and/or Data Managers

Procedural steps:

As staff changes at a center, Project Directors or Data Managers must notify the NDSC of the change as soon as possible. The notification can be either a phone call or email. Once the change has taken place, an email to the requestor will confirm the change.

Training requirements:

None

Compliance:

All collaborating centers utilizing the TBIMS National Database are responsible for adhering to this policy and its procedures.

References:

None

History:

Date	Action
10/28/2008	New policy developed
11/17/2008	Approved by SOP Review Committee
12/12/2008	Approved by Planning Committee and Project Directors
11/19/2019	Full review completed by the NDSC
7/3/2024	Removed fax from method of communication

Review schedule:

Every five years.